Zoom Meeting Details for the July Board Meeting

This month’s Board Meeting will be virtual! Join the Monday, July 26th meeting via Zoom. Meeting starts at 7:00 p.m. Read on for more details, including how to use Zoom if you are unfamiliar. Please note that this meeting will be virtual only, no in-person meeting will take place. For future meeting notices, be sure to subscribe to receive Raintree emails if you haven’t already, and be sure to check back on this website for the Meeting ID and Passcode that you’ll need to attend future scheduled Raintree Zoom meetings.

To attend the July 26th Board Meeting via Zoom:

Meeting ID: 233 779 3321
Passcode: 32751

How to Join a Zoom Meeting

Lightning Strike Damages Large Canary Palm at Main Entrance

Lightning hit Raintree this week and it killed the large Canary Palm at the main entrance. Such a beautiful tree, it is truly a loss! The Board will discuss next steps on what to do for that space at a future Board meeting since the tree is not salvageable.

In addition to the tree, it took out many lights (some brand new) around the community.

Canary Palm at Front Entrance
Photo: Christine Wanta

Cottage Grove Court Landscaping Improvements

The Landscape Committee has been very busy, getting together often, choosing and planting many varieties of flowers and bushes around Raintree. With the advice of the landscapers and the Landscape Committee’s approval, two sets of homeowners on Cottage Grove invested in updates to improve the entryway appearance of their units at their own expense. Please note that as of now, there will be a moratorium on any and all planting on common areas until the fall so the Board can come up with new, updated guidelines.

Sod was also replaced in the front between Buildings 10 and 16.

Photos courtesy of Tom Rawson

Hurricane Season Begins, Ends November 30th

Another hurricane season is here and whether you live in Raintree year-round or entrust your condo to someone while you are away, it’s important to create an emergency and communication plan. Find out how to identify a safe room, build an emergency kit and know who to contact if there is an emergency. 

National Hurricane Center: www.nhc.noaa.gov

Federal Emergency Management Agency: www.fema.gov

911 is the number to call for emergency situations throughout all of Orange County.

Follow these safety guidelines if using a portable generator.

What to have on hand if and when the power goes out.

When a hurricane is expected, be sure to secure any loose plants and decorations around your unit. Bring any items inside that may cause damage if not secured properly.

Visit www.floridadisaster.org and create a personalized emergency plan for your family. The plans include a disaster supply kit list, family meeting location, evacuation information, local emergency management contact information and other relevant information.

Tornadoes can occur in Florida anytime of the year, but are known to accompany tropical storms and hurricanes as the make landfall. Monitor a weather radio and forecasts for tornado watches and warnings. If a tornado has been sighted in the area, go to an interior, windowless room such as a closet or bathroom. Crouch low to the ground and cover your head and body with pillows, a mattress, or clothing to protect your from debris.

For more local preparedness information, visit the Orange County website: www.orangecountyfl.net.

Hurricane season ends November 30, 2021.

Special Assessment Board Meeting Notice

A notice was mailed to all homeowners on Monday, April 12th announcing an upcoming Board Meeting on April 26th to approve a special assessment that will be used for the shortfall of the insurance renewal, shortfall for the cleaning of the private sanitary lines, irrigation project, Spectrum repair invoice, additional maintenance hours and landscaping expenses.

This special assessment will be in the amount of $225.00 and will need to be paid by June 1, 2021. A coupon with payment details will be mailed shortly after the April 26th approval meeting.

Annual Community Yard Sale is April 17th

The Ventura Country Club Community Yard Sale is Saturday, April 17th from 8:00 a.m. – 4:00 p.m. Visit the neighborhoods throughout Ventura to see what treasures are out there! Be sure to stop by the garage of Cheryl Powers at 2721 Autumn Green Drive – all proceeds go to support the Sunshine Club charities.

Still Don’t Have Your Raintree Pool Pass?

Your pool pass and gate access card will not be mailed out this year. If you will not be around, you can give someone else permission to pickup the pass/access card for you by filing out a permission form. Please email Linda Holmes at linda.holmes29440@gmail.com if you have not picked up your pass.

If you need the permission form:

  1. Download the form below. Complete the form to give permission to your tenant or representative to pickup your pool pass and gate access key card.
  2. Your designated person will need to bring this form to one of the specified pick up dates above (dates are also listed on the form) to obtain the pass/access card.

By signing the form, you authorize the tenant/representative listed on the form to pickup the pass/access card on your behalf and that it is your responsibility to pay the replacement cost of $25 per pass/card if they are lost.

Unit Emergency Contact Information Needed if Not in Raintree This Year

With Covid-19 affecting us this year, some of our snow birds have chosen not to come down. This makes knowing who to contact when there is a problem within a unit very important. We already had smoke alarm batteries die and roof leaks occur, both of which meant Maintenance needed access to the unit to make repairs.

For this reason, we need a record of who to contact locally for a key to a unit, or either a friend or company looking after a unit. Emergency contact information, the name and phone number of a local person who has a key, should be sent to Randy Moreland at Phantom3mb@aol.com or to Katie Wilkerson (Vista Management) at Kwilkerson@vistacamfl.com.

Sprinkler System Near Marshfield Court Floods Area Behind Buildings

Earlier this week, the sprinkler system had a major blowout overnight and was pumping out gallons of water. We don’t know how long it was happening before Mike and Diana from Marshfield Ct., sent the Raintree Board photos. It became the unofficial lake of Marshfield/Clubview! It completely flooded the rear area of the three buildings and the walking path. Luckily, no water went into any homes. This has since been repaired. As a result, the Board is having the system evaluated. In the area of the flood, there is a major control valve that hasn’t worked for a while because, over the years, it got buried one foot below the surface, and had to be excavated.

Photos courtesy of Tom Rawson

How to Submit a Work Order

To better expedite maintenance requests, a work order must be submitted through Vista Management. Once received, the work order is expedited to a Board member and/or a representative from Vista Management who will respond accordingly.

Why is a work order important? Work orders are a record of maintenance performed around the community. If you ask someone directly for maintenance assistance, there is no record of your request. A work order helps the Board organize and follow-through with requests, so you know that your concern has been received.

Learn how to submit a work order