Zoom Meeting Details for the July Board Meeting

This month’s Board Meeting will be virtual! Join the Monday, July 26th meeting via Zoom. Meeting starts at 7:00 p.m. Read on for more details, including how to use Zoom if you are unfamiliar. Please note that this meeting will be virtual only, no in-person meeting will take place. For future meeting notices, be sure to subscribe to receive Raintree emails if you haven’t already, and be sure to check back on this website for the Meeting ID and Passcode that you’ll need to attend future scheduled Raintree Zoom meetings.

To attend the July 26th Board Meeting via Zoom:

Meeting ID: 233 779 3321
Passcode: 32751

How to Join a Zoom Meeting

Hurricane Season Begins, Ends November 30th

Another hurricane season is here and whether you live in Raintree year-round or entrust your condo to someone while you are away, it’s important to create an emergency and communication plan. Find out how to identify a safe room, build an emergency kit and know who to contact if there is an emergency. 

National Hurricane Center: www.nhc.noaa.gov

Federal Emergency Management Agency: www.fema.gov

911 is the number to call for emergency situations throughout all of Orange County.

Follow these safety guidelines if using a portable generator.

What to have on hand if and when the power goes out.

When a hurricane is expected, be sure to secure any loose plants and decorations around your unit. Bring any items inside that may cause damage if not secured properly.

Visit www.floridadisaster.org and create a personalized emergency plan for your family. The plans include a disaster supply kit list, family meeting location, evacuation information, local emergency management contact information and other relevant information.

Tornadoes can occur in Florida anytime of the year, but are known to accompany tropical storms and hurricanes as the make landfall. Monitor a weather radio and forecasts for tornado watches and warnings. If a tornado has been sighted in the area, go to an interior, windowless room such as a closet or bathroom. Crouch low to the ground and cover your head and body with pillows, a mattress, or clothing to protect your from debris.

For more local preparedness information, visit the Orange County website: www.orangecountyfl.net.

Hurricane season ends November 30, 2021.

Special Assessment Board Meeting Notice

A notice was mailed to all homeowners on Monday, April 12th announcing an upcoming Board Meeting on April 26th to approve a special assessment that will be used for the shortfall of the insurance renewal, shortfall for the cleaning of the private sanitary lines, irrigation project, Spectrum repair invoice, additional maintenance hours and landscaping expenses.

This special assessment will be in the amount of $225.00 and will need to be paid by June 1, 2021. A coupon with payment details will be mailed shortly after the April 26th approval meeting.

Still Don’t Have Your Raintree Pool Pass?

Your pool pass and gate access card will not be mailed out this year. If you will not be around, you can give someone else permission to pickup the pass/access card for you by filing out a permission form. Please email Linda Holmes at linda.holmes29440@gmail.com if you have not picked up your pass.

If you need the permission form:

  1. Download the form below. Complete the form to give permission to your tenant or representative to pickup your pool pass and gate access key card.
  2. Your designated person will need to bring this form to one of the specified pick up dates above (dates are also listed on the form) to obtain the pass/access card.

By signing the form, you authorize the tenant/representative listed on the form to pickup the pass/access card on your behalf and that it is your responsibility to pay the replacement cost of $25 per pass/card if they are lost.

Unit Emergency Contact Information Needed if Not in Raintree This Year

With Covid-19 affecting us this year, some of our snow birds have chosen not to come down. This makes knowing who to contact when there is a problem within a unit very important. We already had smoke alarm batteries die and roof leaks occur, both of which meant Maintenance needed access to the unit to make repairs.

For this reason, we need a record of who to contact locally for a key to a unit, or either a friend or company looking after a unit. Emergency contact information, the name and phone number of a local person who has a key, should be sent to Randy Moreland at Phantom3mb@aol.com or to Katie Wilkerson (Vista Management) at Kwilkerson@vistacamfl.com.

How to Submit a Work Order

To better expedite maintenance requests, a work order must be submitted through Vista Management. Once received, the work order is expedited to a Board member and/or a representative from Vista Management who will respond accordingly.

Why is a work order important? Work orders are a record of maintenance performed around the community. If you ask someone directly for maintenance assistance, there is no record of your request. A work order helps the Board organize and follow-through with requests, so you know that your concern has been received.

Learn how to submit a work order

President’s Message and Special Thank You

Hello Raintree Owners and Residents,

First I would like to thank everyone for giving me the opportunity to serve a three year term on the Raintree Board of Directors, this year as the President.

I plan to send an update each month to keep everyone a bit more informed of what’s happening in your Raintree Community. The new Board is in place, and I would like you to know who they are, photo to follow in the near future:

Thomas Rawson, President
Linda Holmes, Vice President
Mary McDonough, Treasurer
Randy Moreland Director, Liaison with maintenance crew
Joe Hadacek, Director and Historian

Existing committees are off and running, and new committees are being formed. Be sure to let the Board know if you would like to volunteer your help. Ideas and suggestions are always welcome. It is our intention to have Raintree the best it can be, and THE place people want to live, whether they are  “Full timers” or “Snowbirds”.

At this time I would like to thank all of the volunteers who took down, packed up, and stored all of the holiday decorations around the community, and enjoyed the coffee and donuts:

Linda Holmes
Randy Moreland
Joe Hadacek
Mary McDonough
Gerry & Donna Milbauer
Tom & Barb Nixon
Don & Mary-Jo Cottrell
Lee & Bev Sterner
Jim Verity
Mike & Carol Strazza
Al & Fran Rand
Kermit & Carol Bartholomew
and I cannot forget my grandson Caleb Sheldon!

If I did not list you here you know who you are and I apologize. I would also like to thank The Wanta’s for putting the Christmas light recycling box poolside for everyone to use. We collected 8lbs. of lights.

Also to let you know that February 8th’s meeting will be held at the Clubhouse “Ballroom” so more people can attend and still be within guidelines for social distancing.

Thomas Rawson
President Raintree Board of Directors

Next Available Dates to Pickup Your 2021 Pool Pass

If you did not already pick up your 2021 pool pass and gate access card, the next dates to pickup your pool pass/access card are as follows: Thursday, January 7th from 4:00 p.m. – 5:00 p.m. at the pool and Monday, January 11th from 6:30 p.m. – 7:00 p.m. at the Board Meeting at the Clubhouse (Maple Room).

Please note that the pass and gate access card will not be mailed out this year. If you will not be around, you can give someone else permission to pickup the pass/access card for you by filing out a permission form.

If you need the permission form:

  1. Download the form below. Complete the form to give permission to your tenant or representative to pickup your pool pass and gate access key card.
  2. Your designated person will need to bring this form and an I.D. to one of the specified pick up dates above (dates on the form refer to the original pickup dates, please refer to the dates and times above) to obtain the pass/access card.

By signing the form, you authorize the tenant/representative listed on the form to pickup the pass/access card on your behalf and that it is your responsibility to pay the replacement cost of $25 per pass/card if they are lost.

Homeowners: Cover Unprotected A/C Unit Lines

Landscaping and maintenance crews could cause damage to A/C lines if they are not protected. Be sure to see the photos. The Raintree Board is requesting that all homeowners check their A/C unit and cover the copper lines with foam pipe. This can easily be done by yourself, or ask your A/C company.

Here you can see exposed lines:

And now the exposed lines are covered with foam pipe:

Foam pipe covering can be purchased at Home Depot, Lowes or Ace Hardware. It takes about 15 minutes to cover lines and about $2.50 in materials.

Pool Gate Access Card Readers Installed

The conduits and wires for the new electronic pool gate card readers were installed last week. Starting in December, Raintree residents will receive their pool pass and an electronic card to open the gate. You’ll need both of these to use and enter the pool. Check out the photos to see what the boxes look like at the gates.