Special Assessment Board Meeting Notice

A notice was mailed to all homeowners on Monday, April 12th announcing an upcoming Board Meeting on April 26th to approve a special assessment that will be used for the shortfall of the insurance renewal, shortfall for the cleaning of the private sanitary lines, irrigation project, Spectrum repair invoice, additional maintenance hours and landscaping expenses.

This special assessment will be in the amount of $225.00 and will need to be paid by June 1, 2021. A coupon with payment details will be mailed shortly after the April 26th approval meeting.

Still Don’t Have Your Raintree Pool Pass?

Your pool pass and gate access card will not be mailed out this year. If you will not be around, you can give someone else permission to pickup the pass/access card for you by filing out a permission form. Please email Linda Holmes at linda.holmes29440@gmail.com if you have not picked up your pass.

If you need the permission form:

  1. Download the form below. Complete the form to give permission to your tenant or representative to pickup your pool pass and gate access key card.
  2. Your designated person will need to bring this form to one of the specified pick up dates above (dates are also listed on the form) to obtain the pass/access card.

By signing the form, you authorize the tenant/representative listed on the form to pickup the pass/access card on your behalf and that it is your responsibility to pay the replacement cost of $25 per pass/card if they are lost.

Unit Emergency Contact Information Needed if Not in Raintree This Year

With Covid-19 affecting us this year, some of our snow birds have chosen not to come down. This makes knowing who to contact when there is a problem within a unit very important. We already had smoke alarm batteries die and roof leaks occur, both of which meant Maintenance needed access to the unit to make repairs.

For this reason, we need a record of who to contact locally for a key to a unit, or either a friend or company looking after a unit. Emergency contact information, the name and phone number of a local person who has a key, should be sent to Randy Moreland at Phantom3mb@aol.com or to Katie Wilkerson (Vista Management) at Kwilkerson@vistacamfl.com.

How to Submit a Work Order

To better expedite maintenance requests, a work order must be submitted through Vista Management. Once received, the work order is expedited to a Board member and/or a representative from Vista Management who will respond accordingly.

Why is a work order important? Work orders are a record of maintenance performed around the community. If you ask someone directly for maintenance assistance, there is no record of your request. A work order helps the Board organize and follow-through with requests, so you know that your concern has been received.

Learn how to submit a work order

President’s Message and Special Thank You

Hello Raintree Owners and Residents,

First I would like to thank everyone for giving me the opportunity to serve a three year term on the Raintree Board of Directors, this year as the President.

I plan to send an update each month to keep everyone a bit more informed of what’s happening in your Raintree Community. The new Board is in place, and I would like you to know who they are, photo to follow in the near future:

Thomas Rawson, President
Linda Holmes, Vice President
Mary McDonough, Treasurer
Randy Moreland Director, Liaison with maintenance crew
Joe Hadacek, Director and Historian

Existing committees are off and running, and new committees are being formed. Be sure to let the Board know if you would like to volunteer your help. Ideas and suggestions are always welcome. It is our intention to have Raintree the best it can be, and THE place people want to live, whether they are  “Full timers” or “Snowbirds”.

At this time I would like to thank all of the volunteers who took down, packed up, and stored all of the holiday decorations around the community, and enjoyed the coffee and donuts:

Linda Holmes
Randy Moreland
Joe Hadacek
Mary McDonough
Gerry & Donna Milbauer
Tom & Barb Nixon
Don & Mary-Jo Cottrell
Lee & Bev Sterner
Jim Verity
Mike & Carol Strazza
Al & Fran Rand
Kermit & Carol Bartholomew
and I cannot forget my grandson Caleb Sheldon!

If I did not list you here you know who you are and I apologize. I would also like to thank The Wanta’s for putting the Christmas light recycling box poolside for everyone to use. We collected 8lbs. of lights.

Also to let you know that February 8th’s meeting will be held at the Clubhouse “Ballroom” so more people can attend and still be within guidelines for social distancing.

Thomas Rawson
President Raintree Board of Directors

Next Available Dates to Pickup Your 2021 Pool Pass

If you did not already pick up your 2021 pool pass and gate access card, the next dates to pickup your pool pass/access card are as follows: Thursday, January 7th from 4:00 p.m. – 5:00 p.m. at the pool and Monday, January 11th from 6:30 p.m. – 7:00 p.m. at the Board Meeting at the Clubhouse (Maple Room).

Please note that the pass and gate access card will not be mailed out this year. If you will not be around, you can give someone else permission to pickup the pass/access card for you by filing out a permission form.

If you need the permission form:

  1. Download the form below. Complete the form to give permission to your tenant or representative to pickup your pool pass and gate access key card.
  2. Your designated person will need to bring this form and an I.D. to one of the specified pick up dates above (dates on the form refer to the original pickup dates, please refer to the dates and times above) to obtain the pass/access card.

By signing the form, you authorize the tenant/representative listed on the form to pickup the pass/access card on your behalf and that it is your responsibility to pay the replacement cost of $25 per pass/card if they are lost.

Homeowners: Cover Unprotected A/C Unit Lines

Landscaping and maintenance crews could cause damage to A/C lines if they are not protected. Be sure to see the photos. The Raintree Board is requesting that all homeowners check their A/C unit and cover the copper lines with foam pipe. This can easily be done by yourself, or ask your A/C company.

Here you can see exposed lines:

And now the exposed lines are covered with foam pipe:

Foam pipe covering can be purchased at Home Depot, Lowes or Ace Hardware. It takes about 15 minutes to cover lines and about $2.50 in materials.

Pool Gate Access Card Readers Installed

The conduits and wires for the new electronic pool gate card readers were installed last week. Starting in December, Raintree residents will receive their pool pass and an electronic card to open the gate. You’ll need both of these to use and enter the pool. Check out the photos to see what the boxes look like at the gates.

Proposed 2021 Budget and 1st Annual Meeting Notice Packet

Vista Management mailed out the 2021 Proposed Budget and 1st Annual Meeting notices on October 9th. If you did not receive the mailing, the notices are available for download below.

2021 Proposed Budget Notice
Contains a copy of the 2021 proposed budget which will be approved by the Raintree Board of Directors on Monday, November 9, 2020, 7:00 p.m. at the Clubhouse.

1st Annual Meeting Notice
This is the meeting where the votes are counted for the election to the Board of Directors. Meeting will take place on Monday, December 14, 2020, 7:00 p.m. at the Clubhouse. There are three open positions on the Board of Directors. One of three positions is a one year term to fill the vacancy until December 2021. If you are interested in becoming a candidate for the Board, fill out the form found in this notice by November 4, 2020.

[Revised] Upcoming BOD Election: Three Board Seats Open

The Raintree Condominium Association has three positions open on the Board of Directors. One of three positions is a one year term to fill the vacancy until December 2021. Any Raintree Condominium Owner can become a candidate and if elected, becomes the representative for all five Condo Divisions.

The current Board encourages all homeowners to become involved and participate in planning and maintaining the quality of the community.

If you are interested in becoming a candidate for the Board, please complete the form in the 1st Annual Meeting Notice and mail it to the address indicated on the form by November 4, 2020:

You may prepare an information sheet describing your background and qualifications as well as other factors deemed relevant. The information sheet must be received at the address indicated on the form by November 9, 2020.

The Information Sheet and ballots will be mailed to voting members at least fourteen (14) days prior to the date of the Annual Meeting, which will be held on Monday, December 14, 2020, 7:00 p.m. at the Clubhouse.